Code of conduct for the use of software or datasets

This Code of Conduct should be observed by all users of software and/or computer readable datasets, hereafter referred to as "Product", that has been issued or made available to them by Sheffield Hallam University. This Code does not constitute a licence and, in all cases, users of Product should acquaint themselves with the provisions of the relevant licence when they obtain a copy and before putting the same to use.

The Code of Conduct is in three parts:

The code

Unless advised to the contrary it is to be assumed that Product is subject to Copyright Law and is provided for educational use (see "Definition of educational use" below).
The Institution will maintain a record, or require any Department which is in receipt of Product to maintain such a record, of each Product that is available for use in the Institution or, in the case of devolved responsibility, within the Department. In either case the record shall contain details of the licensing arrangements for each Product together with the names of any persons to whom a copy has been issued.

All employees and students of the Institution will be subject to this Code of Conduct and all users of Product will be advised of the conditions under which it may be used. In the event that users, who are neither employees or students of the Institution, are authorised access to Product they will be similarly advised and shall be required to sign that they have been so advised and that they will abide by the Code before being given access to Product. The responsibility for ensuring that such users are so informed may be devolved to the "home" department as appropriate.

All employees and students of the Institution will be issued with a copy of the Copyright Acknowledgement.

The Institution will organise arrangements for back-up, copying and distribution of Product and Documentation subject to the conditions of the licence. Users shall not copy or distribute copies of the software unless permitted to do so under the terms of the licence.

Where it is a condition of supply of Product, the Institution will organise a single point of contact for dealing with queries and support of Product. Unless special conditions pertain, this point of contact will be within Corporate Information Systems.

In the event of termination of the licence for Product, the Institution will instruct the single point of contact to call in all copies of Product and, where appropriate, make arrangements for the safeguarding of the authorised archival copy. Users shall not reverse engineer or decompile Products without such provision being specifically included in the licence for Product. The Institution will use its best endeavours to apply, administer and ensure compliance with this Code of Conduct.

Definition of educational use

Note 1. The following are the ground rules and any variation will be a matter for discussion either centrally, by the body negotiating the licence terms, or, where there is no community-wide negotiation, by the Institution BEFORE the form of licence is signed.

Note 2. The following is a full quotation from the "General Licence Conditions" which apply in CHEST Centrally negotiated agreements and in the recommended Form of Licence for non-centrally negotiated offers.

Product may be used by any employee, student, or other persons authorised by the Licensee for the purposes of the normal business of the Licensee's organisation, whether or not they are located on the Licensee's premises. Such use of Product includes the following:

General exclusions

(a) Consultancy or services leading to commercial exploitation of Product.

(b) Work of significant benefit to the employer of students on industrial placement or part-time courses.

In (a) and (b) above the Licensor may allow such use in return for acknowledgement of use of Product and/or for an agreed fee. Note. 'Commercial Exploitation' in the context of this Code is the use of Product for monetary gain either by the Institution or an individual. Where Product is so used this must be a matter for discussion between the Supplier and the Licensee.

Use of copyright software or datasets

Copyright acknowledgement
Usage of any Software, Computer Readable Dataset or Courseware or other similar material, hereafter referred to as 'the Product', issued or otherwise made available by a School or Department of the Institution is subject to the following conditions:

1. Users must ensure that all the requirements of the agreements, contracts and licences under which the Product is held by the Institution will be maintained. (Copies of the relevant agreements, contracts and licences may be seen by application to the School or Department which made Product available.)

2. Users must adhere to the regulations governing the use of any service involved in the provision of access to the product whether these services are controlled by the Institution or by some other organisation.

3. Users must not remove or alter the Copyright Statement on any copies of the Product used by them.

4. Users must ensure the Security and Confidentiality of any copy released to them, and will not make any further copies from it or knowingly permit others to do so, unless permitted to do so under the relevant licence.

5. Users must use the Product only for purposes defined, and only on computer systems covered, by the agreement, contract or licence.

6. Users must only incorporate the Product, or part thereof, in any work, program or article produced by them, where this is permitted by the licence or by `Fair Dealing'.

7. Users must only incorporate some part or version of the Product in any work produced by them with the express permission of the Licensor or unless this is permitted under the Agreement.

8. Users must not reverse engineer or decompile the software products or attempt to do so unless this is explicitly permitted within the terms of the Agreement for the use of the Product.

9. Users must return or destroy all copies of the Product at the end of the course/year/period of employment or when requested to do so. he Institution reserves its right to take legal action against individuals who cause it to be involved in legal proceedings as a result of violation of its licensing agreements.

Academic Regulations and student policies