Learning contract recommendations

A learning contract is the University's way of recording the disability related adjustments that need to be put in place for you.

Please select the category for examples of how the recommendations in learning contracts work:

Disability Related Absence

A disability related absence is when you are unable to attend teaching for reasons connected to a disability.This can still apply with remote teaching sessions. Examples are: having a seizure, having migraines, experiencing significant pain and fatigue, experiencing significant anxiety, experiencing the side effects medication, and having scheduled hospital appointments.

There are many options for catching up on missed work. How suitable the following options are will depend on your course:

  • Meet with your Student Support Adviser/teaching staff to discuss the best ways of catching up, and to find out which areas are essential.  Do this early on in your course. 
  • Use LinkedIn Learning for support with software:
  • Visit The Skills Centre: You can book workshops, appointments, drop in sessions, and can look up information online. Many of areas are covered including writing skills, assignment planning, maths and statistics and referencing.
  • Check Blackboard for notes and regularly check your emails for other information.  If teaching staff are not putting notes on Blackboard contact them to ask for copies.
  • Contact other people on your course to see if they can help you out with missed teaching. 
  • Attend any catch up/refresher sessions
  • Use the Library for journal articles and books. 

Extentions 

If you need an extension to your coursework deadline for disability related reasons request this by filling in the RESD (request an extension to a submission deadline) form. This is found on the front page of Blackboard. Write your disability related reasons for needing an extension. Do this at least 24 hours before your deadline.

Adjustments to presentations 

Contact your teaching staff to discuss the adjustments you need. Teaching staff need to ensure that the learning outcomes can still be met. Adjustments to presentations might mean:

  • Using audio recording rather than face to face.
  • Using video conferencing.
  • Using software; the text could be read aloud using text-to-speech (TTS) technology.
  • A PowerPoint presentation, without having to deliver it orally.
  • Reading from a script you have written.
  • Someone else reading out a text version of your presentation.

Presentations marked for content and ideas 

Presentations will be marked for ideas, knowledge, and ability, unless presentation skills are a specific learning outcome of the module. Any obvious disability related difficulties are discounted (for example difficulties with body language, eye contact, memory, concentration, or speech).

What is a phase test?

A phase test is a time-bound assessment, often like an exam. You complete the assessment in your regular timetabled sessions, and not in the main exam period. Your module tutor will make the arrangements, and you should have the same adjustments in phase tests as you would have in your exams.

How do I know what support is in place for my phase tests?

You should check your learning contract to see what has been recommended. You can view your learning contract by logging in to My Student Record and clicking on the Disability Support tab. You should then contact your module tutor to check what arrangements they have made for you. If you think the phase test support is incorrect, you should speak to your tutor and/or contact Disabled Student Support viaHallam Help as soon as possible.

Exams: Requesting another exam sit

Contact a Student adviser via Hallam Helpif you think that your disability has significantly affected your exam performance. Do this within 5 working days of the exam(s). They will talk with you about the option to have another opportunity to sit your exam(s) without penalty.

Exams: Extra time and/or rest breaks in my exams.

If you have extra time or rest breaks in your exams, you will sit your exams in a smaller room, with no more than 20 other students (unless a different recommendation has been made). The room number on your exam timetable will be different to the main exam hall. You need to check your timetable carefully. If you choose to attend your exam at the main venue, you will not be given any extra time or rest breaks.

If you have recommendations for rest breaks or extra time in your learning contract, the finish time of your exams on your timetable will reflect this. The finish time on the timetable is the latest your exam would finish if you used all the extra time and rest breaks allowed. You will not be given any further additional time after the end time on your timetable.

Unless you are in one-to-one accommodation for your exams, you will not be able to leave the room during a rest break.

Exams:I have specific seating requirements for exams. How do I know where to sit?

You should check the seating plan outside the exam room to find your allocated seat. If your learning contract recommends a seat in a specific part of the room, this should have been arranged for you. You should tell the invigilator if there are any problems with your allocated seat. If you have been recommended an office chair or ergonomic chair, please check that the chair provided is suitable for you, and tell the invigilator as soon as possible if there are any problems.

Exams: I have a computer in my exams. How does this work?

Your exams will be scheduled in a PC room, and you will complete your exam using a SHU networked computer. You will not be able to use any software unless this is a requirement for the exam or it is recommended in your learning contract. You cannot use a spelling or grammar checker.

You will also be given a hard copy of the exam paper and answer booklet. You can choose to complete some or all of the paper by hand if you wish to, but should clearly mark which questions you have typed and which are handwritten on the paper, so your tutor can easily find your answers when marking.

Exams: I have been recommended a room with no more than 20 other students for my exams. What can I expect?

You will sit your exams in a room with other students who also need a smaller room. This will be a standard teaching room, rather than a large exam hall. Some students in the room may be sitting a different exam to you, so do not be alarmed if their papers look different or they have additional materials or answer books.

I have been recommended a room with no more than 5 other students for my exams. What can I expect?

There will be no more than 5 other students in the room when you sit your exams. Please note there is no minimum number, so it is possible that there may be no other students in the room with you, depending on timetabling requirements.

Exams: I have been recommended a room on my own (one-to-one accommodation) for my exams. What can I expect?

You will sit your exams in a separate room, with just you and an invigilator (and any support workers you have been recommended). If you have been recommended rest breaks and wish to use them, you will be able to leave the room during your breaks. The invigilator will go with you.

Exams: How do I know what support is in place for my exams?

Your exam timetable will not state what reasonable adjustments are in place for you. You should check your learning contract to see what has been recommended. You can view your learning contract by logging in to My Student Record and clicking on the Disability Support tab.

Exams: I think my exam support needs changing. What should I do?

If you think the support in your learning contract is incorrect, you should contact Hallam Help as soon as possible. There is a cut-off date for each semester guaranteeing that new exam recommendations can be put in place.

Where it is not possible to put new support in place in time contact a student support adviser via Hallam Help if you think not having this support has significantly affected your exam performance. Do this within 5 working days of the exam(s). They will talk with you about the option to have another opportunity to sit your exam(s) without penalty.

Library: Extended library loans

When your learning contract is published your library account will be updated and extended library loans will then be available to you.

Normally, library loans are for a week and books automatically renew for up to 52 weeks unless the book is required by another student. However if you have been recommended extended library loans then a book will automatically be issued to you for 2 weeks and it will auto renew for 2 weeks at a time (for a maximum of 52 weeks) unless it is required by another student.

If your book is recalled by the library (e.g. if it is required by a different user) you will have 5 days to return it to the library. If the book is returned on the 6th day or later you will receive a fine of £2 per day.

Library: Distance learner support service

The distance learner support service is a postal loan service and may be recommended for students who have difficulty accessing the library. When your learning contract is published the library will be informed that you require it. The library will then contact you with more information about how to use the service.

Library: Accessible Formats Service

You may be recommended the Accessible Formats Service if you have a print impairment and need your course reading materials in an alternative format, for example, for use with screen reading software.

Reading materials provided through the Library's Accessible Formats Service are usually provided as accessible electronic text as this has the following advantages:

  • text can be magnified
  • text can be read out loud using text to speech software
  • text colour and background colour can be altered
  • text can be navigated by heading
  • text can be accessible for braille readers by using a refreshable braille display

If you've been recommended the Accessible Formats service at a guidance appointment or Study Needs Assessment you may be asked to attend an additional appointment with a Technical Adviser from Disabled Student Support so that your requirements for accessible reading materials can be explored in more detail.

When your learning contract is published, the Library's Accessible Formats Service will be informed that you require course reading materials in an accessible format.
The service will aim to provide accessible versions of the reading materials that have been identified as essential on your course reading list and they will contact you and / or your tutors if they need more information about which reading materials you require. Requests for further / secondary reading materials will be considered on a case by case basis.

The Accessible Formats Service will request the required reading materials from an online repository of alternative format educational resources. If you have very specific accessibility requirements the service may need to carry out additional formatting work to make sure that the reading materials will be accessible to you.

When the reading materials are ready the Accessible Formats Service will send them to you, normally by email.

For further support you can Search MyHallam Help.

Email: Hallamhelp@shu.ac.uk

Telephone: 0114 225 2222 (Mon-Thurs 9am-5pm Fri 9am – 4:45pm, voicemail at other times)