Applying for a replacement Student visa and / or passport

If your passport expires
If your passport expires but your visa is still current, you can have it transferred to the new document.
IET can help with 'Transfer of conditions' applications, but please note this service costs £168. This is only required if you are undertaking a placement or working part time.

Immigration rules can change frequently so you should always check you have the most up to date information before you make a visa application. We recommend visiting www.ukcisa.org.uk for detailed information.

Lost or stolen visa

If your Tier 4 Student visa has been stolen or lost, in most cases you will need to apply for a replacement. The procedures vary depending on whether you have an entry clearance sticker inside your passport, or you have a pink biometric residence permit. You should seek advice from the International Experience Team before you submit an application.

Lost or stolen passport

You must report the loss or theft to your nearest police station - make sure you obtain a crime reference receipt. You must then apply to your Embassy for a replacement passport. Most Embassies are located in London, Manchester or Birmingham.

Replacement Biometric Residence Permit

If you have lost your biometric residence permit you must report this to your nearest police station - again, make sure you obtain a crime reference receipt. You must also report it to the Home Office. If you are inside the UK when you lose your BRP you must replace it within 3 months. If you are outside the UK when you lose your BRP, you cannot apply for a new BRP until you are back in the UK. Instead you must apply for a "replacement BRP visa" which you can use to re-enter the UK once. You must then apply for a replacement BRP within 1 month of your return to the UK. See https://www.gov.uk/biometric-residence-permits/replace for further information.

Download and complete a Replacement BRP application form from the Gov.uk website. Fill the application form in black pen and gather the following documents:

  • Two new passport photos (visit Max Spielmann on the High Street next door to McDonalds)
  • Your police registration certificate (if you have one)
  • Three separate letters which confirm your name and address. These can be utility bills (gas, electricity, water), council tax, letters from your doctor.
  • A postal order for £56 payable to the Home Office
  • The crime reference receipt from the police station
  • Your passport - you only need to submit your passport if:
    • the BRP replacement application is for a straight like-for-like replacement of a lost/stolen BRP and
    • the initial BRP was issued less than 2 years ago

Once you have these documents, book an appointment with an International Experience Adviser at Student Support Services, Level 5 Owen, or online via Unihub. Make sure you bring all the necessary documents to your appointment. The adviser will check and send your application.

Replacement visa issued as a sticker inside your passport

Download and complete a Transfer of Conditions form from the Gov.uk website.

Fill the application form in black pen and gather the following documents:

  • Two new passport photos (visit Max Spielmann on High Street next door to McDonalds)
  • Three separate letters which confirm your name and address. These can be utility bills (gas, electricity, water), council tax, letters from your doctor.
  • A postal order for £168 payable to 'Home Office Leave to Remain'
  • The crime reference receipt from the police station
  • Your passport
  • Your police registration certificate (if you have one)

Once you have these documents, book an appointment with an International Experience Adviser at Student Support Services, Level 5 Owen, or online via Unihub. Bring all the necessary documents to your appointment. The adviser will check and send your application.

What happens next?

Regardless of which application you complete, you will have to get your biometrics (fingerprints) done at the Post Office (inside Wilko's, if applying in Sheffield). Your new visa will be issued as a biometric residence permit. Your passport and new biometric residence permit will be returned to the International Experience Team. We will contact you when these have been received.

If you have any further questions you can email internationalexperience@shu.ac.uk

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