Applying for a replacement Student visa and / or passport

If your passport expires
If your passport expires but your visa is still current, you can have it transferred to the new document.
IET can help with 'Transfer of conditions' applications, but please note this service costs £161. This is only required if you are undertaking a placement or working part time.

Immigration rules can change frequently so you should always check you have the most up to date information before you make a visa application. We recommend visiting www.ukcisa.org.uk for detailed information.

Lost or stolen visa

If your Tier 4 Student visa has been stolen or lost, in most cases you will need to apply for a replacement. The procedures vary depending on whether you have an entry clearance sticker inside your passport, or you have a biometric residence permit (BRP). You should seek advice from the International Experience Team before you submit an application.

Lost or stolen passport

You must report the loss or theft to your nearest police station - make sure you obtain a crime reference receipt. You must then apply to your Embassy for a replacement passport. Most Embassies are located in London, Manchester or Birmingham.

Replacement Biometric Residence Permit

If you have lost your biometric residence permit you must:

Complete the application form and gather the following documents:

  • Two new passport photos (visit Max Spielmann on the High Street next door to McDonalds)
  • Your police registration certificate (if you have one)
  • Three separate letters which confirm your name and address. These can be utility bills (gas, electricity, water), council tax, letters from your doctor.
  • The crime reference receipt from the police station
  • Your passport - you only need to submit your passport if:
    • the BRP replacement application is for a straight like-for-like replacement of a lost/stolen BRP and
    • the initial BRP was issued less than 2 years ago

Once you have these documents, book an appointment with an International Experience Adviser at Student Support Services, Level 5 Owen. Make sure you bring all the necessary documents to your appointment. The adviser will check and send your application.

Replacement visa issued as a sticker inside your passport

Apply online, or download and complete a Transfer of Conditions form from the gov.uk website.

Gather the following documents:

  • Two new passport photos (visit Max Spielmann on High Street next door to McDonalds)
  • Three separate letters which confirm your name and address. These can be utility bills (gas, electricity, water), council tax, letters from your doctor.
  • The crime reference receipt from the police station
  • Your passport
  • Your police registration certificate (if you have one)
  • If applying to use the TOC form, you will also need a postal order for £161 payable to "Home Office Leave to Remain"

Once you have these documents, book an appointment with an International Experience Adviser at Student Support Services, Level 5 Owen. Bring all the necessary documents to your appointment. The adviser will check and send your application.

What happens next?

Regardless of which application you complete, you will have to get your biometrics (fingerprints) done at the Post Office (inside Wilko's, if applying in Sheffield). We will inform you when the biometric letter arrives in our office. You must collect it and take your biometrics within 3 days of receiving our text to avoid delaying your application.

Your new visa will be issued as a biometric residence permit (BRP). Your passport and new BRP will be returned to the International Experience Team. We will contact you when these have been received.

If you have any further questions you can email internationalexperience@shu.ac.uk

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